Budget Information

Budget Cycle and Timing

• There shall be two budget allocation cycles per year according to the Student Life Fee checks received by the SGA.
• The Fall Budget shall be presented to the SGA for a vote no later than the last SGA meeting of September. The Spring Budget shall be presented to the SGA for a vote no later than the last SGA meeting of February.
• CGO's shall be given no less than one week to fill out all forms for the Budget Committee.
• Should the proposed budget not pass, the following shall occur:
  • The Budget Committee shall immediately reconvene to prepare a new budget proposal.
  • An emergency SGA meeting shall be set for the following Monday, regardless of previously scheduled events, with the sole purpose of reviewing a new budget proposal.

Organizational Requirements

• The CGO must be recognized by ICC as an active CGO at the time of budget allocations.
  • If a CGO's account is frozen at the time of budget allocations, no funds will be distributed to that CGO.
  • CGO's that are awaiting ICC approval must wait until they are officially recognized before they apply to receive SGA funds.
• In order to request SGA monies, the CGO must have fully completed all club registration forms, the hazing statement, CGO authorization signature form, and have submitted a current copy of their constitution.
  • The Briar Patch, The Voice, Red Clay and WNRS are required to submit copies of any contracts or service/printing orders they have signed or agreed to for the current academic year in order for SGA to cover those expenses.
  • If any of the forms or documents listed above are incomplete or missing at the time of budget allocations, the CGO's budget request will be denied.
• All monies requested by the CGO must be delineated so that the Budget Committee can evaluate the allotment of funds on a case-by-case basis.
• All forms must be submitted by 5pm on the date that they are due. Late budgets will not be accepted for any reason.

Funding for CGO's

• Off-Campus Policies
  • No money will be allotted for travel expenses that may include, but are not limited to: gas, mileage, toll, hotel, and vehicle rental expenses.
    • Given the nature of their organizations, CEO and SWEBOP are exempt from this rule.
  • No money will be allotted for conferences due to the fact that students and organizations may apply for the Leadership Fund to cover these expenses.
• Direct Funding/Contributions
  • No funds will be allotted for stipends, which are fixed and regular payments such as salary or allowance.
  • No funds will be allotted as direct contributions, which are charitable gifts to nonprofit organizations. Direct contributions will be considered on an individual basis by the SGA board provided that the requesting CGO presents a detailed description of the event and where the funds will be going.
  • No funds will be allotted for fundraising due to the fact that CGO's may apply for monies from the Fundraising Loan.
• Miscellaneous
  • No funds will be allotted for the purchase of alcohol.
  • If CGO does not hold an event during the previous budget cycle that it requested money for, that CGO may be denied funding the following budget cycle.
  • The following CGO's will be allotted funds to cover their contract fees given that the proper forms and documents are submitted: The Briar Patch, The Voice, Red Clay, WNRS, and Paint n' Patches.
  • Each class will receive an equal lump sum to be decided by the Budget Committee, based on the amounts requested by each class.
  • No funds will be allotted for major event programming due to the fact that organizations may apply for CEO or Student Activities to cover these expenses.
• Funding Limits
  • If a CGO requests funds for postage, they will receive the amount equivalent to one book of stamps.
  • If a CGO requests funds for duplicating, they will receive a maximum of $20.00.
  • If a CGO requests funds for office supplies, they will receive a maximum of $30.00.
  • Only CGO's that provide a specific explanation for the need of additional postage, duplicating or office supplies will receive additional funds, at the discretion of the Budget Committee.
  • he following tap clubs will receive an amount specified by the Budget Committee based on the budget constraints of that year, not to exceed $15.00 per person being tapped per tap: QV's, The Bum Chums, Tau Phi, Chung Mungs, Paint n' Patches, Aints n' Asses, Sweet Tones, Ear Phones, Taps n' Toes, Falls on Nose.
• The SGA and the Budget Committee reserve the right to deny any/all funds to any CGO for failure to comply with any of the SGA Budget By-laws.